If you're planning a live event, and you need to hire an AV team, you'll need to be prepared for the process. Working with an AV team can make your live event much more effective and successful. However, you need to know how to work with your team. Here are some tips that will help you have an effective working relationship with your event AV support team.
Identify Your AV Needs for the Event
If you're going to need AV support for your live event, the first thing you should do is identify what you'll actually need. Being able to tell your AV support team what you need will help them provide you with the best services. For instance, if you'll need a lighting rig, or wireless microphones, your AV team will need to know that in advance.
Provide Your AV Team With Concise Details
If you're going to be working with an AV team for your next live event, be as concise as you can about the details. For instance, if you want special lighting or music for key presenters or performers, provide that information to your AV team. If your presenters are going to be providing power-point presentations, your AV team will need to be informed so that they can ensure that wireless connections are provided, as well as accessible power outlets.
Be Prepared With a List of Questions
If you've never worked with an AV team before, you may have a lot of questions for them. Before you sit down with your AV team, prepare a list of questions that you want to have answered. When you meet with your team, write down the answers to each of the questions. That way, you can refer back to the list, as needed. This will ensure that you get the answers that you need, and that you don't have to spend time re-asking the same questions throughout the process.
Maintain a Dialogue With Your AV Team
If you're going to have an AV team on hand for your live event, maintain a dialogue with them. The best way to avoid complications between your event team and your AV team is to maintain open and honest communication. That way, if an issue arises, you can come up with a solution quickly and effectively.
Don't Second-Guess Your AV Team
If you've hired an AV team for your live event, trust that they know what they're doing. The worst thing you can do is second-guess your AV team, especially where their setup and programming is concerned. If you have suggestions or requests, go ahead and address those issues. However, if they recommend a certain procedure, trust that they know what they're doing.